March 04th, 2007 | Category:
NET11
- 1. What information about a user’s email, the origin of a message, and the path it took, can you glean from an email message?
- I’m not sure I understand what you mean by saying path, as in traceroute like in module 1 or just the mail server domain.
- 2. In what cases would you find it useful to use the ‘cc’, ‘bcc’ and ‘reply all functions of email?
- Use CC: if you want to send a copy of your message to someone.
- Use BCC: if you want to send a “blind” copy of your message to someone, without other recipients knowing about it.
- 3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?
- File Format—The receiver needs to have the application that was used to create the file in order to be able to open the attached file. Or we can use a PDF file that can be read by an Acrobat Reader, which is a free software designed to make portability of documents easier.
- File Size—We should be aware of the attachment file size. Many email accounts, specifically web mail services, have limited storage capacities.
- Encoding—We should be aware of the encoding type used in the email and attachment, especially for non-native English languages. Plain text (ASCII) file will be read by all. Also, send attachments using the MIME.
- And last, we should be aware of security—many email agents will block suspicious attachements that might appear as an executable files (.exe type).
- 4. What sorts of filters or rules do you have set up, and for what purpose?
- In my email application I haven’t set up any specific rules or smart folders. I created group folders (for example for all my Curtin emails) and I manually move the incoming mail into from Curtin into that folder. I do have Junk Mail filters turned on and I add emails to my blocked list.
- 5. How have you organised the folder structure of your email and why?
- Sort of answered that in the last question. At work my folders structure is as followed: Enquiries/Reservations, Equipment/Orders, Environment, Dive Groups, Guests, Marketing, Misc, Weather and PADI.
- This structure helps me find subject-related emails more easily when I’m looking for them.